Security for Event
Winter Music ConferenceBehind the Scenes of the Winter Music Conference

Behind the Scenes of the Winter Music Conference.

The 2014 Winter Music Conference is underway, and the city of Miami is buzzing with musicians, journalists, and electronic music lovers from around the world. Started in 1986 with about 80 industry insiders in attendance, the conference has since exploded to more than 100,000 attendees from 70-plus countries every year.

With more than 500 events taking place at 130-plus venues throughout the week, you may notice more security personnel than usual stationed throughout the busy city. But what you won’t see is the intensive event security planning that had to happen in the weeks leading up to the conference.

For an event of this size, security companies like Pro-Secur deploy a multi-step process to ensure everything runs as safely and efficiently as possible. Here’s a look at what likely went on behind the scenes in the weeks leading up to the conference:

6-8 Weeks Before the Event

The event security planners would meet with conference representatives to survey the venues and other event sites and identify the main security needs. They’d also start identifying potential checkpoints, as well as security risks and points of concern.

It’s not possible to create a one-size-fits-all security plan, so the planners would have to become intimately familiar with every event site in order to make a comprehensive, custom plan.

4-5 Weeks Before the Event.

Next, the event security team would put together a strategy for running the event, including how to funnel people safely through high-traffic areas, how to get performers onto and off the stages safely, where to station guards for crowd security, and other basic logistics. This strategy would help the planners start to figure out how many security guards, project managers, and other personnel would be needed to run the show.

Just as importantly, they’d also come up with a contingency plan in case of weather-related problems, fire, or other hazards that could affect the events. It would be crucial for them to create a detailed strategy in advance for crowd evacuation and traffic control in the event of an emergency.

2-3 Weeks Before the Show.

The event security team would start putting together a larger team of security guards. For events like this, Pro-Secur uses guards who are trained in a variety of disciplines, including bodyguard skills, incident management, and even basic people skills, to make sure they’re able to adapt to the various demands that will be placed on them throughout the week.

These guards would be brought in for special training and instruction as needed to ensure everyone was ready to handle the conference.

1 Week Before the Event

The week of the event, Pro-Secur would send a Security Director to serve as project manager for the entire security team, in order to free up the event staff to focus on event logistics. Strategies would be implemented and adapted as needed to make sure everything runs smoothly.

If it sounds like a big undertaking, that’s because it is. But as with most event planning, if the security team has done its job well, you’ll hardly notice they’re there. The hallmark of a good security plan is that things run efficiently, crowds move around comfortably, and attendees have a week full of fun, never having to question their own security.

To everyone attending the Winter Music Conference in Miami this week, enjoy and stay safe.

The Week of the Event

The week of the event, Pro-Secur would send a Security Director to serve as project manager for the entire security team, in order to free up the event staff to focus on event logistics. Strategies would be implemented and adapted as needed to make sure everything runs smoothly.

If it sounds like a big undertaking, that’s because it is. But as with most event planning, if the security team has done its job well, you’ll hardly notice they’re there. The hallmark of a good security plan is that things run efficiently, crowds move around comfortably, and attendees have a week full of fun, never having to question their own security.

To everyone attending the Winter Music Conference in Miami this week, enjoy and stay safe.

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