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Key Considerations for Planning Your Next Big Event

With the holidays just around the corner, Miami is gearing up for a myriad of high-profile events such as galas, gallery openings, corporate parties, and of course Art Basel during Design Week. Some of you have been in the process of planning an event of your own. If so, are you confident that you’ve taken the necessary steps to ensure its safety and security?

Planning a large-scale event requires an enormous logistics undertaking. Likewise, it can be easy to overlook some essential security precautions in the planning process. That’s why we’re here to help you cross the t’s and dot the i’s of event security.

Venue and Location

Your event’s location can have a huge impact on the type and degree of security you’ll need. An event held late at night in a neighborhood prone to violent crime, for example, may need to be secured with armed guards. An event in a quieter, more secluded area on the other hand, may not require such strict security.

Consider the number of access points in the venue as well. This is especially important for private events. Ideally, all the guests at your event should come and go through one controlled point of entry. This may be more difficult to enforce in outdoor, open air settings. An outdoor event is likely to require more robust coverage in order to keep the perimeter secure.

Guest List Management

You’ve developed a guest list for your event, but do you have the means to enforce it? Employing a devoted security force can give you the leverage you need to keep your guest list in check and keep party crashers out of your event. A guest list won’t do you much good if you don’t have the tools you need to enforce it or the personnel required to keep party crashers outside of your event.

Preexisting Security Infrastructure

Speak with the owner of the venue in advance to discuss security measures that other event organizers have applied in the past. Is there a CCTV system installed? Does it offer complete coverage of the event space? Are additional points of entry secured with locks and/or alarms? Utilizing the venue’s existing infrastructure can add another useful and cost-effective layer of security to your event

Event Publicity

The age of social media has ushered in a whole new set of security concerns for large-scale events. Broadcasting the details of your event across the internet can invite trouble if you’re not careful. If you publish the location of the event, make sure that it’s only visible to members of the guest list. Alternately, you may ask guests to RSVP before they receive detailed information on the event’s location. Remember: security preparation should begin long before the day of the event.

Here at Pro-Secur, we’ve been providing comprehensive security services for large events in our area for over three decades. Give us a call today to learn more about how the team of security personnel at Pro-Secur can help guarantee the safety and security of your next big event.

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